Vessel Coordinator

UTM Consultants are looking for a Vessel Administrator for 11 months in Poland to support an Offshore Wind Farm project.

Responsibilities

• Coordinate daily activities with the Marine and Helicopter Coordination Centre.
• Schedule and facilitate meetings; maintain effective communication with project stakeholders.
• Ensure compliance with project procedures, operational processes and IT tools.
• Provide support to HSE initiatives and activities as needed.
• Contribute to lessons learned and submit change requests for continuous improvement.
• Participate in the Daily Planning Meeting and provide relevant operational input.
• Serve as the primary point of contact between contractors and marine crew.
• Assist in the coordination of relevant vessel operations within the field.
• Submit and verify daily reports submitted by the vessel (Activity Reports).
• Promote discipline and accountability among industrial personnel on site.
• Actively foster and reinforce a strong safety culture among vessel crews and offshore teams.
• Participate in the Daily Planning Meeting when delegated or required.
• Provide coverage for selected Site Manager responsibilities when necessary.
• Identify and propose improvements to the Offshore Site Management scope, tools and procedures.

Tasks

• Planning and coordination of Construction SOV / JUB marine and helicopter activities, including preparation of relevant documentation.
• Provide lookahead for daily planning.
• Liaise with the Packages and Contractors to maintain operational progress and deconflict SIMOPS.
• Liaise with Offshore Operations regarding the use of CTV logistics planning.
• Maintain daily dialogue with relevant Contractors and vessel crew to ensure compliance with site procedures and SOMS.
• Ensure vessels’ masters are kept updated on project activities.
• Assist the Construction Manager with tasks as required and logistics.
• Chair / attend interface and kick-off meetings with Contractors.
• Oversee protocols and procedures for personnel approved within SOMS.
• Assist with port calls.
• Provide input into lessons learned for future projects.
• Coordinate crew changes.
• Track and control all cargo on/off, including declarations to relevant authorities.
• Act as the POC between Contractors/Vessel Crew offshore and onshore, and vice versa.
• Oversee the vessel’s maintenance of best practices for use of the W2W system.

Requirements

• Experience in similar roles in the Offshore Wind Industry.
• Maritime and seagoing experience and vessel management competencies preferred.
• IOSH certificate preferred.
• Full GWOs, Polish occupational health certification (badania medycyny pracy) and BHP certification.

The project is due to start on 1st November 2026 and will last approx. 48 weeks